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Our Privacy Policy

The policy: Derbyshire County Angling Club Ltd (DCAC) serves this privacy policy notice under the website www.derbyshirecountyac.org. This policy aims to explain how we control, process, handle and protect your personal information throughout the business and while you browse or use this website. If you do not agree to the following policy, you may wish to cease viewing/using this website and/or refrain from submitting your personal data to us.

Policy key definitions:

  • "I", "our", "us", or "we" refer to the business, Derbyshire County Angling Club Ltd.

  • "you", "the user" refer to the person(s) using this website.

  • GDPR means the General Data Protection Act.

  • PECR means Privacy & Electronic Communications Regulation.

  • ICO means Information Commissioner's Office.

  • Cookies are small files stored on a user’s computer or device.
     

Fundamental principles of GDPR:
Our privacy policy embodies the following fundamental principles: (a) Lawfulness, fairness, and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

Processing of your personal data:
Under the GDPR (General Data Protection Regulation), we control and process any personal information about you electronically using the following lawful basis.

  • We are a non-profit club exempt from ICO Data Protection Register registration.

  • Lawful basis: Consent

  • Our purpose for processing is user registration and access to the members-only area—Club Membership renewals and processing.

  • This is necessary because: there is sensitive data held in this area that non-members should not have access to

  • Data retention period: We will continue to process your information on this basis until you withdraw consent or it is determined your consent no longer exists.

  • Sharing your information: We do not share your information with third parties.


If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis is no longer relevant.

Your rights:
Under the GDPR, your rights are as follows. You can read more about your rights in detail here;

  • the right to be informed;

  • the right of access;

  • the right to rectification;

  • the right to erasure;

  • the right to restrict processing;

  • the right to data portability;

  • the right to object and

  • the right not to be subject to automated decision-making, including profiling.


You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with how we handle your data.
We handle subject access requests in accordance with the GDPR.

Internet cookies:
We use cookies on this website to provide a better user experience. We do this by placing a small text file on your device/computer hard drive to track how you use the website, to record or log whether you have seen messages that we display, to keep you logged into the website where applicable, to show relevant adverts or content, referred you to a third-party website.

Data security and protection:
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in storing, accessing, and managing that information. Our methods meet the GDPR compliance requirement.

Fair & Transparent Privacy Explained:
We have provided further explanations about user privacy and how we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription:
Under the GDPR, we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the "Processing of your personal data" above. Any email marketing messages we send are done through an EMS email marketing service provider. An EMS is a third-party service provider of software/applications that allows marketers to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies to track subscriber activity within email marketing messages. Where used, such marketing messages may record various data such as times, dates, IP addresses, opens, clicks, forwards, and geographic and demographic data. Within its limitations, such data will show each subscriber's activity for that email campaign.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on unsubscribing or managing your preferences.

Our EMS provider is Zoho Campaigns. We hold the following information about you within our EMS system.

  • Email address

  • I.P address

  • Subscription time & date

  • Membership Number

  • Name

  • Year of Joining

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