March Management Meeting

March MC Meeting - Minutes Date: 19 March 2025, 06:25pm

Attendees: Andy Redfern, Colin Smith, Tim Wilson, Iain Lindsay, Andy Simpson, John Layton, Clive Wilkins, Edward Newman.

Here is an abridged version of the March MC Meeting minutes, highlighting the key points:

●        Previous Minutes: The minutes from the February Management Committee and Special General Meeting were agreed.

●        Lease Updates: All venues to be closely monitored as to the value offered to club members.

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o    The Fountain Dale lease is being closely monitored for potential cutbacks and is on a "red watch". The lease runs until 28th February 2026.

o    The amended counterpart lease for Ogston, including close season rent reduction and a three-year break clause, has been received and will be reviewed.

●        Finance: 

o    Detailed financial decisions are postponed until membership renewal figures are clearer. Increasing recruitment is a key focus.

o    A sub-finance meeting is scheduled for 9th April at 10:00 am.

●        Rules Handbook: Key rule changes may be temporarily communicated at checking stations. A face-to-face meeting to finalise the rules is planned between 31st March and 7th April, with Clive Wilkins sending out a poll for dates.

●        Governance: The resolution on director accountability passed. A review of the club's articles will be undertaken by Andy Simpson with Tim Wilson.

●        Treasurer Shadow: Tim Wilson is in the process of contacting potential candidates.

●        Remuneration Panel: Tim Wilson is finalising the panel's formation to decide on director payments, including for health and safety roles.

●        Health and Safety (HMS): Focus on near-miss reporting, a safety map, and updating the training matrix. The remuneration for these roles will go to the panel. The current health and safety policy is likely to be passed with no changes for this year.

●        Junior Section: Agreement to establish a junior membership (16+) with reduced ticket prices. A sub-committee led by Iain Lindsay will organise events. Insurance implications will be checked. A £125 donation will fund a junior day.

●        Maintenance Fee: A £1200 request for fencing work is deferred to the April meeting.

●        Stocking: Discussions on next year's stocking plan are underway, considering budget and member preferences. A decision is needed by June.

●        Fountain Dale: Concerns over management, public access, and costs. The principle of it being a key saving is agreed, with plans for its future to be developed. It's currently on "code red" and a bailiff is needed.

●        Shooters: Protocol for signing in is not being followed. The shooting budget is for finance review.

●        Work Party Draw: Likely to be discontinued, with emphasis on member expectation to attend work parties.

●        Corporate Tickets: The possibility of offering them with a fair usage policy was discussed.

●        Advertising Waters: Potential for advertising the club's fisheries to a wider audience is being considered.

●        Guest Tickets: Selling additional guest tickets was discussed.

●        Meeting Structure: Future meetings will involve two committee members producing draft propositions beforehand.

●        Next Meetings: Finance Sub-Committee on 9th April at 10:00 am, and the next Management Committee meeting on 16th April.